Data Conversion Services

5 Tips to Keep Data Conversion Services Successful

In today’s world, data conversion services are becoming so important that there are a lot of firms that outsource data conversion services. Organizations generate large volumes of data every single working day. An organization’s success or failure is primarily based on its ability to manage data. Moreover, keeping the data accessible to the relevant stakeholders is essential. Not being able to access and utilize data when required can pose significant challenges to an organization.

Reading the section below will give you some valuable tips on how you can make/ keep data conversion services successful

  1. Plan Well Before You Start

Planning is the first and the most critical stage of any activity. So next time you outsource data conversion services, understand how you and your service provider have decided to overcome hurdles (if any). Failing to do this will lead to expenses exceeding your budget, getting stuck with complexities, and inefficiency at work. So every time you outsource data conversion services, ensure your service provider thoroughly analyses every aspect of your project, such as its frequency, duration, guidelines, budget, etc.

2. Identify the Crucial Data

Another essential point to be kept in mind is to distinguish between the fields of data that are critical in determining the quality of your project. Once you have identified that, focus more on those fields. This will help you quickly deal with the complexities that arise during cross-referencing.

3. Stick To Your Benchmark

If you have defined your data quality standards, it will be easy to ensure that you maintain that quality throughout the process. So make sure to check the process at all stages to identify the errors before proceeding with conversion.

4. Cleanse Your Data for Accuracy

Those who avail of data conversion services must make data cleansing a part of the process, particularly if you insist on accuracy. Properly planning and executing data cleansing will help you proceed according to your set quality standards.

5. Select the Right Service Provider

Outsource data conversion services as a whole or in parts to expert agencies. This will help you improve your expertise in the conversion process. Always choose the service provider after communicating your requirements to them. 

Thus, proper planning can make it easy for you to convert the required data without difficulty. So, how many of the above tips were you aware of before you read this blog?

Data Entry Service

Data Entry Services – Outsource Data Entry | Sasta BPO

Data entry jobs require specialized hands, and it is not possible for the regular employees of a company to engage in these time-consuming operations. Ultimately, the employees of the company will lose their focus if they have to deal with these processes. Definitely, you can rely on us and outsource data entry services to India. We have the resources and manpower to cater to your requirements.

data entry services

The best advantage of outsourcing services to a data entry service provider is that you will get the technological edge. We have a world-class infrastructure, ready to tackle any volume of data at any given time. The quality of our services is superb, and over the years, our client base has steadily expanded.

While you save costs by outsourcing your services to data entry outsourcing companies, of course, you can free up a section of your funds. You can invest this in other operations of the business and eventually turn out to be the gainer.

Source: Data Entry Services – Outsource Data Entry | Sasta BPO

Text and Numeric Data Entry Services

Popular Tests to Check Alphanumeric Data Entry Skills

alphanumeric data entry

Data entry is crucial to business organizations. This is because it helps them store various information for making important decisions. These days, organizations use various types of data entries for various purposes. And alphanumeric data entry is one of the primary data entries these days. However, to get into positions involving alphanumeric data entry, aspiring candidates are made to appear for tests that help organizations assess them. Given below are some of the popular tests used by organizations to assess the alphanumeric data entry skills of candidates.

Alphanumeric Data Entry Tests

Organizations utilize alphanumeric data entry tests to understand the capability of candidates to enter alphabets and numbers into the system without making errors. It assesses the ability of candidates to enter alphabets and numbers using a keyboard. During this test, it will be observed if the candidate can enter details correctly from a keyboard having ten numbers across the keyboard. The dispatcher exam is one of the main exams that use this kind of data entry.

Data Entry Keystroke Tests

These tests help us understand the candidate’s pace of entering data into a word document. During these tests, candidates can be asked to enter data that may contain numbers, symbols, letters, tabs, and spaces. Those who wish to work as content writers, public relations assistants, bloggers, etc., can expect job interviews with Data Entry Keystroke Tests.

Kenexa Data Entry Speed Test

Unlike the two methods mentioned above, reputed accounting, banking consultancy, and management firms like Morgan Stanley, Accenture, Goldman Sachs, PwC, etc., use slightly different methods to assess candidates. These tests are known as Kenexa Tests. It comprises psychometric tests that employers adjust to assess candidates for specific roles precisely. Remember, data entry speed tests are also used in such assessments. Kenexa is the name of an IBM company that provides software for effective recruitment and retention of employees. ProveIT is a famous data entry speed test conducted by them, containing two data entry speed tests. Attempting the Kenexa Data Entry Alphanumeric Speed Test requires the candidates to enter data given in a PDF document into an imitation of a database.

Criticall Data Entry Tests

These tests are used to interview candidates whose job involves taking down accurate information during phone calls. 911 dispatchers are made to undertake such tests at their orientation time. These tests resemble emergency calls. So, which of these tests have you done so far?

Data Processing Services

4 Reasons Why Businesses Go For Data Processing Services

data processing services

Data in its raw form is never beneficial to organizations. It needs manipulation for it to be available in a user-friendly format. This process of translating raw data into a user-friendly format is what we call data processing. Nowadays, due to the busy work schedule, organizations either prefer digital data processing services or outsource it to organizations that specialize in it. Banking, transportation, education, etc. are a few of the industries that use data processing services. Excelling in business requires us to focus on core areas. At the same time, they should also try to get better at some of the non-important tasks.

Data processing helps us integrate data from various sources. Such a process is paramount for any business as it helps us develop organized information that is easy to comprehend. Processing data manually can take hours, days, or even months. This can be considered the main reason why companies go for electronic methods of data processing. Moreover, data processing and data analysis are important to organizations due to various reasons. Let us now take a look at some of them.

 1. Helps Us Prepare Reports Easily

Data processing services especially those that make use of excel data processing features help us use the processed details to prepare necessary reports. An important advantage of using excel data processing features is the ease of preparing various statistical graphic that makes it easier for us to analyze the available data.

2. Enables Us to Process Information Faster

Speed and accuracy are 2 important factors that will help organizations deliver the best quality services on time. The ability to process information quickly is one of the main reasons why organizations these days prefer digitization. It helps us process thousands of files quickly. Data processing, particularly excel data processing helps us eliminate irrational errors and help organizations manage information accurately.

3. Helps Us Control Our Expenses

Digitized processing is an economical option that helps us in managing and maintaining hard copies of data. The use of digital information and email system helps us cut down various stationery expenses. This can help organizations control their expenses and save millions of dollars.

4. Enables Easy Data Storage

Data processing helps organizations save storage space. This in turn helps them add, manage, and modify information. It helps us get rid of unnecessary paperwork, by minimizing clutter. Moreover, it improves search efficiency by eliminating the need to go through data physically. What more would you like to add?

Invoice & Purchase Order Data Entry Services

Importance of Invoice and Purchase Order Data Entry Services

invoice data entry services

Organizations are involved in various types of activities that require them to generate purchase orders and invoices regularly. Creating a master database requires us to include in it all the information related to the day-to-day transactions of our businesses, which can consume a lot of time and money. This often pushes these companies to a point where they start thinking of outsourcing these services to agencies providing invoice data entry services as well as purchase order data entry services so that they can concentrate on their area of expertise and get better at what they do. But have you ever thought about why invoice and purchase order data entry is important to businesses? If not, the section below will help you understand how each of these helps businesses.

How Does Invoice And Purchase Order Data Entry Help Businesses?

  1. Purchase Order Data Entry

No matter how big your organization is, you will have a considerable amount orders to be processed regularly. As we all know, purchase orders received by the organizations we work with contain the list of items our customers wish to purchase from the products and services we offer for sale. Making strategic financial decisions is impossible until we enter the details of these purchase orders in the correct format. 

Some of the popular ways in which purchase order data entry helps our businesses are:

  • It helps you make the process of budgeting easy, especially while planning new projects
  • Maintaining a database of purchase orders received helps businesses evaluate their performance.

2 . Invoice Order Data Entry

Once the order is received and processed by organizations, the next step involves generating the invoices according to the purchase order received from customers. Systematic data entry made in physical or digital form, preferably digital form can help us a lot in keeping track of our day-to-day activities. Cutthroat competition happening these days has given impetus to the mushrooming of various firms offering invoice data entry services. These invoice data entry services are beneficial to almost all industries such as healthcare, manufacturing, retail, real estate, financial, banking, etc. Let us see how.

  • Invoice data entry makes the necessary billing information readily available and instantly accessible.
  • In the absence of necessary data, we are bound to make many mistakes that can affect our day-to-day activities. Having an updated database of the necessary invoices helps us leverage this data and remove the possible errors.
  • Maintaining a database of invoices helps us keep track of our daily income and expenditure thereby enabling better decision making.
  • Invoices always serve as proof of the payments that are to be received. Maintaining a database of invoices also helps us control unnecessary expenses and utilize money wisely. 

Would you like to add something more?


What Are the Factors Which Makes Data Entry Outsourcing Popular?

In the battle between best and time, each has to emerge winners equally. When it involves business facts, each the pleasant of statistics and the time when it is to be had are equally important. Usually, most of the corporations need to choose between timely shipping and best deliverables. When bulk records desires to be input using the available assets within the stipulated time, the nice is compromised.

When bulk facts are input ensuring it’s excellent, it takes a large time to complete the records entry. This issue can be sorted out by deciding on a competent facts access outsourcing corporation for efficient data entry services which can be brought on time. Since the outsourcing partners have ample assets with information and use the right technology for records entry, they could speed up the procedure while maintaining nice standards.

Quality is the prime factor

As far as the purchaser is concerned, high-quality comes first. When the employer is particularly information-centric, the excellent of data being enter and processed make a large distinction to the management. Certain records inclusive of patient records, customer facts, scholar records, product information, pricing, accounting, and payroll processing, etc have to be finished without compromising on the great. This is satisfactorily executed through Data Entry Company India that specializes in outsourced statistics solutions. They could have experienced resources that can ensure information excellent.

Time is significant for confidential data

When it comes to time-sensitive statistics such as accounting, time taken to close an order, to deliver something, time taken to design/deliver or take a look at software, time taken to shut a deal or system some records, etc you want to ensure that the required facts are made available inside a brief length of time. This is vital to the fulfilment of the organization.

Quality in a cost-effective manner

Maintaining first-class isn’t always as easy. The significant effort, cutting-edge era, and trained information are required to ensure records great in all industries. All these come at a value that now not all corporations can afford. That is in which the outsourcing BPO Company is helping with accounting and sales information entry. When the numbers are very critical elements and hence want to be checked and rechecked for accuracy and reliability, the outsourcing company employs the quality of its sources and makes use of the modern generation that ensures statistics first-class. If you select to outsource your data requirements, you can also save notably while ensuring quality information.

Quick delivery to the customer

When records are to be had to the purchaser at vital junctures of business, they cost it more. Timely availability of correct and reliable statistics helps agencies to take essential management choices that increase their productivity, enhance their overall performance and also increase their turnover. All businesses can have fluctuating seasons in which some months will have more information necessities whilst others may have less.


The Factors That Make Data Conversion Successful

Data conversion is a complicated process that involves the transfer of files from the existing database to a new form which requires modifications.  The data system requires stable changes, migration, and installation of new databases, etc.  A precise data system requires ensuring the quality and practicability of the data and thus did not allow facing any issues from the common changes of data systems.

A proper access of data is needed for the growth of a business. Data can come in different forms and difficult to avail. Outsourcing data conversion is the better option to access over any form of data.

An effective data conversion technique should make sure the following:

  • Data is converted into a suitable format this is compatible with the destination database.
  • Data is transferred faultlessly.
  • It also capabilities within the new vacation spot database.
  • Data manages to preserve its quality.
  • Data consistency has to be ensured at all times throughout all systems.

Here are some procedures that should apply to make successful data conversion.

  1. Right crew – A great team with expertise and talent will definitely give amazing results.
  2. Appropriate planning – A proper planning is needed for data conversion services. For that prepare a wide range of questions that can have an impact directly on the project.
  3. Implement data standards – Data quality standards can be maintained across databases
  4. Data profiling and cleansing – The right quality data profiling and cleansing processes leads to smoothening of the process
  5. Data management – After finishing up of data conversion process, must ensure that the duplicate data is removed.   


The Reasons Behind Company’s Choose Data Conversion Services.

Data is the driven force of any business. Without the right data, business is considered to be dead. The useful form of right data is used to drive marketing campaigns to attract more customers. The useful form of data must be precise, applicable and filled in the required format. Whether it should be financial documents or any other customer data, to analyze the industry trends, competitor analysis, etc the data sorted must be important for business and related business decisions. The data essential for business is not coming into the exact form u need for. Data conversion services convert the raw data into the relevant form and filled with required format.


Organization or structuring of data is necessary for the easy assessment and without proper organization, the data is completely a mess. The problem related to this is that the disorganized data conversion into organized form takes an enormous amount of time to sort, arrange, transform into a useful form. To avoid the delay in time and effort related to this you can opt for data conversion services, they can transform whatever unorganized data into any file format and send it into the customers.

Convert into HTML

HTML format is the most used choice of all industries. But unfortunately not all the data available in HTML format maybe it is in Pdf, PowerPoint, or hard copy files. Converting these files into an HTML version is a difficult task for the in house staff; they are already dealing with core management functions of your firm. Data conversion services are the better option to recover this situation. This helps to the smooth access of data from the old Wide Web and scattering to those who need information.

Constant backup of data

It is found to be the improperly maintained data that will be lost. Hacking, viruses and some unnatural disasters, etc are causing a threat to destroy the files. The remedy towards this is the only thing that backup and storage of these files. Data conversion services offer permanent file backup, eliminate duplicated data and easy availability of online areas.   

The document management

The management of documents is the key factor in an organization’s efficiency. The total digitization of organizations’ documents provides proper management and simplified workflow.


The Common the Challenges in E-commerce Data Entry Services?

The catalog and product descriptions are important in E-commerce data entry. The products are purchased mainly because of the influence of catalog and product description. It is considered to be the only communication between the e-commerce industry and the respective clients.

The quality of the catalog, product image description determines the technical effectiveness and perfectness of the product. Competition and challenges are increasing in this field to choose the right e-commerce virtual support provider is a tough one. Here we are discussing the challenges in this industry and how to overcome these challenges for the success of your firm.   

Continuous updates

The products are continuously changing in e-commerce and constant update is also required. A long term subscribe is needed while outsourcing e-commerce product adding services because of product catalog will need constant updates. The price and features of the products are changing with time and new products are adding to the site. The most challenging part of this service is that there are thousands of updates are needed in a single time, so a bulk requirement of updates is needed on a daily basis.

Different formats for different channels

If you want to promote the products through different medium each will have various type of formats needed. The audience is different so the focus of the channels is also different from one to another. The very similar product has to be input into different channel in an extremely different way.   

Suitable classification

Uniformity is an important component to ensure product data. The commonplace terms used, color or size specs used along with the usual measurement units for the product need to be strictly followed. This enables proper product categorization which guarantees that when a patron searches for the product or category, your relevant products are also listed. This is a crucial feature that influences your products’ visibility.

New products and new channels

As you introduce new products and new e-commerce channels; you need to preserve the standards of product facts. Using the identical tone and language will assist your leads and clients familiarize themselves better and faster with your brand. The Product Data adding Services provider must make certain that the brand identification is well-maintained via the records entry.

Stable communication

Your communications with the leads and clients want to be modern and yet keep positive standards. This will assist your brand to maintain its identification and familiarity with a few of the common leads and customers. Moreover, the tone and language whilst used continually build the emblem photo and its characteristics. The e-commerce data entry outsourcing services must make sure that the language and tone used resonates along with your products’ traits and emblem values.


How Data Management Helps Productive Business Intelligence

Staying in the middle of a competitive business environment it is very crucial to take important business decisions. An accurate specified current data derived from a lengthy process such as data analysis, reporting, inquiry tool, etc are together called business intelligence. In other words, the huge volume of data that enables to convert by business organizations into valuable information for better business decisions is business intelligence.

Business intelligence is derived through tools and systems that are helping for the strategic business planning of a firm. It includes theories, methodologies, processes, architectures, technologies that convert a huge mass of primary data into valuable information. It involves 4 different phases such as collecting, integrating, analyzing and presenting the business data.

Influence of Poor Data Quality

The current data volume explosion in business is astonishing data management system of businesses. Nearly all the companies are drowning in data while generating the information they needed.

  • Finance based
  • Confidence based
  • Productivity based
  • Risk and compliance based

Effective Data Management

Efficient and effective records management approaches are designed to enable groups to make better use of their records assets and flip raw information into actionable insights. The sizeable dependence on statistics to run and improve the commercial enterprise indicates that most organizations rely on their data as an awful lot as some other asset.

In surroundings where records are created, stored, processed, exchanged, shared, aggregated, and reused, the excellent technique to expertise the price of records is to recognize the predicted value of enterprise insights derived from it.

Generally, effective data management allows the business to immensely recognize customer conduct and reply with superior purchaser service, constructing long-term profitable relationships

  • Have a deeper and better understanding of its operations and methods to develop upgrades and efficiencies
  • Manage its priorities and awareness its investments and resources
  • Improve sales and profits
  • Appropriately manage inner and external relationships with employees, companies and other stakeholders

Implementing Business Intelligence

  • The degree of commitment from senior management
  • The degree of commercial enterprise want for developing a BI implementation
  • The amount and satisfaction of commercial enterprise data available.